Industries · Coaching and edtech
AI calling for coaching admission enquiries. Every admission enquiry called within minutes.
Class, city and batch timing captured on the first call. 14+ languages.
Where you lose them
Parents fill forms for entrance-exam and school batches at night. Counsellors reach them a day later, when the family may already have chosen a batch. Vira calls every new enquiry within minutes and asks your questions first.
The problem, in numbers
Why admission enquiries go cold.
Families decide fast, in their own language.
- 7×more likely to qualify a lead when firms responded within an hour than when they waited longer (US study of 2,241 firms).Harvard Business Review, “The Short Life of Online Sales Leads”, 2011
What Vira asks
What the agent asks a parent or student.
The questions a counsellor would ask first.
- 01
Course and class
An entrance exam, foundation, a school class or a skills course, and the class the student is in now. It separates this year’s admission from next year’s. - 02
Centre or online
The city and centre they can reach, or whether they want online classes. A family two hours from your nearest centre needs the online offer. - 03
Preferred batch timing
Morning, evening or weekend, around school hours. Batch fit is often the deciding question for a working parent. - 04
Who decides: parent or student
Often the student fills the form and the parent answers the call. The agent asks who takes the decision, so your counsellor calls the right person. - 05
A time for a counselling call
The agent saves the time the family gives. Your counsellor calls then with fees, scholarships and batch dates.
Scoring is yours. Example rule you might write: this year’s admission and a centre within reach and the parent on the call = hot. Next year’s admission = nurture, with a call-back date. Every score shows the rule and the transcript line behind it.
Test Vira
Hear the AI agent built for coaching institutes and edtech teams.
Real questions. Real next steps.
Sample calls with demo companies. Both voices are generated, so you hear how Vira sounds and what it asks.
Coaching
HinglishA parent asks about the weekend batch
Where leads come from
Where admission enquiries come from.
Most of them in the evening.
Enquiries bunch around board results, entrance exam dates and the start of a new batch. A counselling team sized for an ordinary week falls a day behind in exactly the weeks that decide the year.
Google Lead Forms
Search ads for “exam coaching near me” or “crash course online”. Connected today and called within minutes, inside the calling window.Website and demo-class forms
Enquiry, scholarship-test and free-demo registrations on your site or app post to a signed endpoint. Live today.Meta admission ads
Instagram and Facebook instant forms aimed at parents and students. The direct Meta Lead Ads connector is next.Education portals
There is no portal connector. Enquiries your CRM already receives can be forwarded to the same signed endpoint as a website form.
Example script · Hindi
How an admission call sounds.
An example script in Hindi, parent on the line.
Medical-entrance enquiry from a demo-class form. Written for this page to show the flow; it is not a recording or a transcript of a real call. The English line under each turn is a translation.
- Vira (AI)नमस्ते, मैं [Institute] की AI सहायक बोल रही हूँ। आपके नंबर से NEET डेमो क्लास के लिए फ़ॉर्म भरा गया था, उसी के लिए कॉल किया है।Hello, I’m the AI assistant calling from [Institute]. A form for the NEET demo class was filled from your number; I’m calling about that.
- Callerहाँ, बेटी ने भरा होगा। मैं उसकी मम्मी बोल रही हूँ।Yes, my daughter must have filled it. This is her mother.
- Vira (AI)जी, बहुत अच्छा। वह अभी किस क्लास में है?Lovely. Which class is she in now?
- Callerग्यारहवीं में। हम उसे कोटा नहीं भेजना चाहते, यहीं इंदौर में पढ़ाना है।Class 11. We don’t want to send her to Kota; we want her to study here in Indore.
- Vira (AI)इंदौर सेंटर में क्लासरूम बैच है। स्कूल के बाद शाम का बैच ठीक रहेगा या वीकेंड?The Indore centre has a classroom batch. Would an evening batch after school suit, or weekends?
- Callerशाम का। फ़ीस और स्कॉलरशिप के बारे में भी जानना है।Evening. I also want to know about fees and scholarships.
- Vira (AI)ज़रूर। हमारे काउंसलर फ़ीस और स्कॉलरशिप टेस्ट की जानकारी देंगे। वे आपको कब कॉल करें?Of course. Our counsellor will explain fees and the scholarship test. When should they call you?
- Callerकल शाम सात बजे, पापा भी घर पर होंगे।Tomorrow at seven in the evening, when her father is home too.
Example outcomeHot · medical entrance, Class 11 · Indore evening batch · parents decide · callback tomorrow 19:00
What your team gets
What your counsellors receive.
A family, not just a phone number.
After every call.
Write a rule that marks next session’s enquiries as nurture, and counsellors spend admission week on families ready to join now.
- Course, current class, centre or online, and the batch timing asked for
- Who decides, and who to ask for on the callback
- A score out of 100 with the rule and transcript line behind each point
- The callback time the family chose
- The recording, the transcript and the outcome in your CRM as a signed webhook
Built for trust · limits
What it does not do in admissions.
And the rules it keeps.
No promises of ranks or selection
It never claims results, toppers or guaranteed selection. Fee and scholarship details come from your counsellor, or from material you approve.No fee collection on the call
It takes no payment and sends no payment link. Fee-instalment reminder calls are a template in build.Calls in family hours
Only inside your calling hours, in the person's local time. A form filled at 11 pm is called when the window opens, not at midnight.Consent and opt-out
It stops calling anyone who says no. Registering your caller ID and checking do-not-call lists in your market stay with you.
Works in the real world
Built for conversations at scale
Voice intelligence, call rules and analysis built for real customer conversations.
Multilingual understanding
14+ languages, including Hindi and Hinglish, on chat and calls.
Voicemail detection
Knows a machine from a person before it speaks.
Human-like timing
Replies prepared while the caller talks.
Built-in call audit
Every call checked, every answer quoted.
Calling rules in code
Hours, retries, consent and “stop”, enforced on every dial.
Full-stack platform
Chat, telephony, CRM sync and reports in one place.
Solutions for coaching institutes and edtech teams
One agent for every job.
Live and in build, labelled.
Pricing and next steps
Priced per lead handled.
Not per seat. 2 call minutes included.
Loop is priced per lead handled: from $59 a month for about 66 leads (beta prices, + tax where applicable), retries included, cancel anytime. A chain running admission campaigns across cities can talk to us about a larger plan.
Lead qualification for admission enquiries
How the call, the score and the counsellor handover work.Read moreFee reminder calls (in build)
Amount and due date stated, promised date recorded.Read moreBest practices for calling enquiries
Seven rules from our own real-call audit.Read morePricing for admission season
Per lead handled; retries free.Read more
Questions
What coaching institutes and edtech teams ask us
before they start.
Can it call parents in their own language?
Our enquiries spike after board results. Can it keep up?
Will it tell parents about fees, results or toppers?
Can it remind parents about fee instalments?
Does it work for online courses and edtech apps?
Ready to turn every lead into a conversation?
Hear Vira first, then get started on your own leads. Cancel anytime.